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La gestión documental engloba toda la tecnología y procedimientos que han sido creados para la gestión y el acceso a grandes cantidades de información generada en la empresa. El conocimiento es unos de los activos más valiosos de una organización, por lo que es vital disponer de una correcta gestión de los documentos creados en una empresa, los cuales a menudo se hallan dispersos y en numerosos formatos.
La gestión documental abarca todo el ciclo de los documentos, desde el momento en el que se reciben o se crean hasta el momento en el que son eliminados o conservados, dependiendo de su valor.
Beneficios
La utilización de este tipo de bibliotecas permite un rápido acceso a la información contenida en los documentos, que usualmente se encuentran comprimidos y que además pueden contener otros tipos de aplicaciones multimedia como imágenes, video, sonido…
Mediante la utilización de un gestor documental se contribuye a la eficiencia administrativa gracias a la rápida recuperación de la información almacenada en los documentos y a la disminución de los recursos humanos y técnicos necesarios. A su vez, se reducen los costes de producción, explotación y conservación de los documentos, favoreciendo una mejor utilización de los mismos y ayudando a identificar y preservar aquellos documentos imprescindibles para la organización.
En definitiva, se trata de establecer un nuevo espacio de trabajo entre la empresa y el cliente, siempre con el objetivo de aumentar la productividad y la calidad del servicio otorgado.
DocMGR es un sencillo, pero completísimo Sistema de Almacenamiento de Documentos. Cualquier archivo, y documento es sencillamente almacenado en cualquier tipo de formato. Da igual la tipología de archivo. PDFs, Documentos Offices, Openoffice, html, Xml, todos pueden indexarse de una manera intuitiva en esta potente herramienta.
DocMGR cuenta con autentificación LDAP, lo que permite simplificar la administración de usuarios. Funciona con PHP y servidor web Apache y Postgresql.
Las principales ventajas de este sistema de archivo son:
1)Acceso centralizado a toda la información.
2)Almacenamiento de cualquier clase de archivos.
3)Control estado de archivo, mediante restricciones y permisos a usuarios.
4)Recuperación de versiones anteriores, lo que minimiza las pérdidas de información.
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Abartia Team
